The Rotary International Fellowship of Rotarians on the Internet (ROTI) has developed these email etiquette guidelines for the benefit of its members when using the ROTI List Service or any Internet email service.
To assist everyone in deleting unwanted email and in finding email they have saved, please use the following subject heading prefixes followed by specific subject information:
Please do not use a listserver for ongoing personal conversations which could be done privately. Don't make everyone on the listserver read and delete your private email unnecessarily.
Remember ROTI is a Rotary Fellowship of Rotarians and Rotaractors. We are here to enjoy each others fellowship and promote the Object of Rotary:
Always apply the Rotary Four-Way Test:
Consider the audience: thousands of Rotarians from around the world with different native languages, cultures, religions, and customs. Many of these Rotarians are using their second or third languages. Differences in expression and interpretation are inevitable.
Respect the rights of others to hold different opinions. Be tolerant, understanding, and polite as if meeting face to face at Rotary.
When replying to messages on a listserve:
Rotarians On The Internet (ROTI) is not a venue for advertising. No advertising or promotion should be done on the Fellowship for non-Rotary businesses. Mention of a product in response to a query is acceptable.
Rotary entities are welcome to promote their projects. However solicitation for funding is not appropriate. An exchange of concepts and experiences is a welcome part of the ROTI mission, but we are not a venue for funds exchange.
Requests for funding of projects for other Fellowships is not appropriate. However, ROTI may, from time to time, have joint projects with other Fellowships and ROTI project Netiquette rules will apply.
The only requests for cash contributions that are acceptable are those made in pursuit of specific ROTI projects. Even requests for The Rotary Foundation (TRF) donations should not be made unless supporting ROTI projects. Mention of TRF as a possible recipient is appropriate and encouraged.
Only passive fundraising, as approved by the Leadership Council, will be used to cover general operating expenses for ROTI. Techniques, such as "pay for click through", will be used as well as sales of specialty items and memento's at Rotary events.
These restrictions will allow us to fulfill our mission without diversion to other worthy projects that are not mission critical.
If there is a question about confirmation, please request a ruling through email@example.com. To submit a request to the lists when appropriateness is questionable is not "beneficial to all concerned". The Leadership Council will apply "rule of reason" to all requests.
Although you cannot send attachments on our lists, these are good rules to follow in general.
Be sure the attachment you are sending does not contain a virus. The most common method of contracting a computer virus is by executing an unknown program received via email attachment or disk. Emails without attachments do not normally pose a virus threat.
Be sure the attachment you are sending does not violate a copyright.
Be sure the attachment you are sending can be successfully received and used by the person you are planning to send it to: